Features - HealthRota - Healthcare Workforce Management

Demand Planning

e-Rostering

Create responsive rotas to manage changing needs and clearly see where essential shifts need to be filled.

Complete Transparency: Empower staff with transparency and the ability to view their working requirements and any work completed in real-time.
Compliant with Regulations: Ensure rosters are compliant with Working Time Regulations or any NHS contract with compliance checks integrated across the platform.
Manage Absence: Easily record and manage all types of absence in a customisable platform to ensure your staff are managed your way.
Enable Self-Rostering: Create a happy workforce, better staff retention, less rota gaps and less absence. Share the workload of rota planning with staff and reduce the complexities of workforce management.
Auto Rostering: Simplify administrative tasks by generating rosters in seconds from job plans or existing templates and rolling rota patterns.
Manage Annual Hours: HealthRota calculates the total number of hours or programmed activities (PAs) required to be worked (annualisation) offering professionals the flexibility to complete hours around their own commitments.
Swaps: Taking time off has never been easier. Empower staff with the flexibility to swap their shifts while keeping the roster complaint and reducing the administrative burden for managers and coordinators.
Increase Visibility: Customise and view rotas and data in the way that works for you. Permanently view rotas in real-time and reduce the need to print various rotas for the pin board.
Manage all Working Patterns: Manage staff on varying working patterns on one easy-to-use platform.

Resource Utilisation

Activity Management

Whether you need to auto-roster activities in advance or manage on-the-day allocations, HealthRota's fully integrated Activity Management module has you covered.

Locations: Build dashboards of the key locations that are relevant to you and your team. Theatres, Outpatients, Scanning or any other rooms or mobile assets
Safe Staffing Levels: Auto-generate staffing levels for the type of Activity; accounting for Job Grades as well as Skill Mixes and Competencies
All Staff Grades: Organise staffing groups into teams in locations. Whether Consultants, Doctors in Training, Nurses or any other members of staff, schedule any member of staff into an Activity.
Single Source of Truth: Create a place where Workforce Managers, Theatre Managers, Staffing Coordinators can access and build Dashboards relevant to the staff and locations they manage
Absence: Linking directly into HealthRota's e-Rostering, instantly see where sickness, planned or unplanned absence impacts on the scheduled Activities
Fully Integrated: Leverage all the tools of HealthRota's e-Rostering suite. See Availability from Self Rostering, Junior Doctor schedules, Nursing rotas or any other rota in the HealthRota system
Auto Rostering: Build Activity Plans for Teams and Individuals and allow the system to populate Activities with Job Plans
Multi-Disciplinary Teams: Schedule any mixture of Specialties and any mixture of Job Grades to built the right team
Clear Scheduling: Let staff members accurately see where they are working, who they are working with and in what location, online or direct to their mobile

Customisable e-Job Plans

e-Job Planning

Meet the growing needs of your organisation quickly and efficiently by creating highly customisable e-Job Plans wherever you are.

Integrated features: Access e-Job Plan data in one place, or view and manage job plans alongside e-Rosters.
Automated Calculations & Reporting: Link data to rotas and feedback working totals, helping to compare employee data in a single platform.
Auto Rostering: Create Job Plans that link to either shifts or activities in individual and shared rotas. Reducing double-entry and removing human error.

Integrated Features

Locum Support Module

Create and send locum job offers in 3 simple clicks from one integrated platform. Then accept, view and manage confirmed posts as needed.

Target Jobs to Skills: Add an unlimited volume of users to your staff bank, with experience and skills settings to ensure that only the appropriate individuals receive the job offer.
Find the Right Candidate: With access to a pool of people with the right skills, choose the candidate that is right for you.
ESR Integrated Digital Timesheets: Once shifts are complete, send data directly to ESR or create digital timesheets ready for payment.

Simple Scheduling

Mobile features

View all activities and shifts worked for each organisation by week or month in one easy-to-read schedule.

Leave and Contracts: View all requested and confirmed leave, including the working and contractual totals.
Self-Rostering: Manage time and resources more effectively by enabling teams to select their shifts wherever they are.
Locum Jobs: Apply for locum shifts easily using a simple booking system. See vacancies and review the schedule before confirming shifts.
Exception Reporting: HealthRota makes it easy for Junior Doctors to report issues in relation to rostering and training.
Time Reporting: Worked over? No problem. Reduce emails and the chances of human error by submitting updates directly to a supervisor via the app.

Open Integration Policy

Integration

HealthRota is committed to Open Integration and strives to comply with the NHS Open API for e-Rostering, e-Job Planning and Collaborative Banks when published. In the interim, we support partnership integrations with secure 3rd party software providers where there is a client benefit.

ESR data exchange: Simplify payroll by importing ESR data to HealthRota or exporting absence and attendance data directly to the ESR software.
Excel support: Import and export data to Excel for analysis - report KPI’s, manage resources more effectively, or review specific data points.

Secure Cloud Hosting

Security

Offering best in class security with access, recovery and convenience using a world leading provider in the UK.

ISO27001 Compliant: Protecting and securing data with full certification and compliance with ISO27001 standards for Security Management Systems.
Single-Sign On: Using one login and the same verified staff credentials, HealthRota makes access easy with single sign-on.
Access Control: Configure settings to provide the desired level of access for each user with a granular access model.